HOW TO REPLACE A LOST TITLE DEED

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HOW TO REPLACE A LOST TITLE DEED



Step 1: Confirm its Lost, Not Misplaced


Before initiating the replacement process, thoroughly search for the document. Look in your usual storage locations, file cabinets and safety deposit boxes. Ask family members if they might have replaced it inadvertently.









Step 2: Report the Loss to the Police


Once you are certain the title deed is lost, head to the nearest police station and file a report. This official document, known as abstract, will serve as evidence that you reported the missing deed and deter any potential misuse.

Step 3: Visit the Local Land Registry Office


With the police abstract in hand, visit the land registry office where the original title deed was issued. Inform them about the lost document and request guidance on the replacement process. They will provide you with the necessary forms and specific instructions.

Step 4: Apply for a Replacement Title Deed


The process typically involves filling out an application for know as “Application for Replacement Certificate of Title/Lease on Loss/Destruction of a Previous Title". This form usually requires details like:

  • Your personal information

  • The parcel number of the land

  • Details of the lost title deed (if known)

Step 5: Gather Supporting Documents


Along with the application form, ensure you submit the following documents:

  • Certified copy of your National ID or Passport

  • A certified copy pf the police abstract reporting the lost title deed

  • Search report from the Land Registry (verifies current ownership status )

  • Statutory Declaration (a sworn statement explaining the circumstances of the loss )

  • Passport-sized photographs (number may vary depending on the Land Registry )


Step 6: Pay the Processing Fee

There is a standard processing fees associated with replacing a lost title deed. This fee is typically set by the ministry of Lands and Physical Planning and varies based on Land Value and Location. Inquire at the Land Registry office for the current fee structure.

Step 7: Await for Approval and issuance


Once you have  submitted the complete application and paid the fees,the Land Registry will review your case. This can take some time, ranging from several weeks to a few months. Upon approval, you will receive a brand new title deed as a replacement for the lost one.

Addition Tips

  • Engage a lawyer: While not mandatory, seeking assistance from a lawyer specializing in land law can streamline the process and ensure you have completed all the necessary steps correctly.

  • Maintain records: Keeps copies of all submitted documents and the new title deed for future reference.

  • Beware of scams: Be cautious of individuals claiming to expedite the process for a fee. Always deal directly with authorized personnel at the Land Registry office.

Contact Us for support on: +254708459336

Or Visit us at ABSA TOWERS, Loita Street, Nairobi
Second Floor

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